How we use your information
This privacy notice tells you what you need to know about the personal information collected by AKay Bookkeeping. It applies to information we collect about:
- visitors to our websites;
- people who use our services, e.g. who subscribe to our newsletter or engage us as a bookkeeper;
People who visit our website
We use a third-party service, WordPress.com, to publish our website and blog. The site is hosted at WordPress.com, which is run by Automattic Inc. We use a standard WordPress service to collect anonymous information about users’ activity on the site, for example, the number of users viewing pages on the site, to monitor and report on the effectiveness of the site and help us improve it. WordPress requires visitors that want to post a comment to enter a name and email address. You can find out more about the data that WordPress collect in Automattic Inc.’s privacy notice.
People who subscribe to our newsletter
We use a third-party provider, MailChimp, to deliver our monthly newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our newsletter. MailChimp allows subscribers to unsubscribe at any time. You can find out more about the data that MailChimp collect in their privacy notice.
People who email us
We use a third-party service, Google, for our email communication. We keep emails sent to us for up to one year, after which they are deleted. Emails are not shared with any other organisation, however, we would share relevant information with the Information Commissioner’s Office in the event of a data breach. You can find out more about the data that Google collect in their privacy notice.
People who use AKay Bookkeeping’s services
AKay Bookkeeping offers several services. We only collect the minimum data required to provide these services to you. Where you engage us to undertake your bookkeeping, we are required by the Anti Money Laundering Regulations 2017 to check your identity and record this data for 5 years after we cease to act for you. This data is stored securely and a secure back up is also kept. This data is not shared with any other organisation, however, we would share relevant information with the Information Commissioner’s Office in the event of a data breach.
We value our customers and like to say thank you. We would use your personal data in order to send you our thanks by post, for example, sending a Christmas card. You have the right to ask us not to send you any post like this and we would record this in order to ensure you do not receive any unwanted post.
Under the Data Protection Act 1998, you have rights as an individual which you can exercise in relation to the information we hold about you.
You can read more about these rights here – https://ico.org.uk/for-the-public/is-my-information-being-handled-correctly/
Complaints or queries
AKay Bookkeeping tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures and information provided.
This privacy notice was drafted with transparency in mind. It does not provide exhaustive detail of all aspects of the data AKay Bookkeeping collects and uses. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.
If you want to make a complaint about the way we have processed your personal information, you can contact us at the address below. We would record the details of your complaint in order to improve the service that we provide. This information is kept for 2 years.
Access to personal information
AKay Bookkeeping tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you we will:
- give you a description of it;
- tell you why we are holding it;
- tell you who it could be disclosed to; and
- let you have a copy of the information in an intelligible form.
To make a request to AKay Bookkeeping for any personal information we may hold you need to put the request in writing to the address provided below.
If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting us at the address below.
Disclosure of personal information
In many circumstances, we will not disclose personal data without consent. However, in the event of a data breach, we may need to share relevant information with the Information Commissioner’s Office.
Links to other websites
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 23rd February 2019.
How to contact us
If you want to request information about our privacy notice you can email us:
or write to:
1 Terrace Walk